Moving into an apartment in Japan can feel like trying to crack a safe without the combination—complex, bureaucratic, and a little mysterious. But fear not. With some preparation and a solid understanding of what’s expected, you can navigate this process like a pro. Here’s your ultimate checklist to make your move-in process in Japan as smooth as possible.
1. Research and Budget Like a Ninja
Before you even think about signing a contract, make sure you’ve done your homework. The upfront costs for moving into an apartment in Japan are often higher than you might expect, and they go beyond just first and last month’s rent. Be prepared for:
- Shikikin (敷金): Deposit (1-2 months’ rent, refundable if no damages).
- Reikin (礼金): Key money (1-2 months’ rent, non-refundable).
- Chukai Tesuryo (仲介手数料): Agency fee (typically 1 month’s rent + tax).
- First Month’s Rent: Sometimes prorated if you move mid-month.
- Insurance: Fire and disaster insurance, often required (~¥15,000–¥20,000 per year).
Estimate about 4-6 times your monthly rent for these initial costs. This might feel brutal, but you’ll thank yourself for planning ahead.
2. Set Up Utilities in Advance
Once your contract is signed, you’ll need to arrange utilities before moving in. Japan isn’t like some other countries where these services magically work on day one. You’ll likely need to contact utility companies individually for gas, electricity, and water.
- Electricity (Denki, 電気): Companies like TEPCO allow you to set this up online or via phone.
- Gas (Gasu, ガス): You’ll need an in-person appointment to have the gas activated. Schedule this ahead of time since technicians don’t always have flexible hours.
- Water (Suidō, 水道): You can usually handle this online or by calling your local water bureau.
Pro tip: Ask the real estate agent for recommendations, as they may have a list of utility providers in the area.
3. Prepare Necessary Documents
When moving into a new apartment, Japan’s obsession with paperwork will become apparent. You’ll need:
- Residence Card (在留カード): For foreign residents, this is non-negotiable.
- Passport: Another essential identification document.
- Certificate of Residence (住民票, Jūminhyō): Obtain this from your local city hall if you’ve already registered your address in Japan.
- Emergency Contact: Often required, and they usually prefer someone who speaks Japanese.
- Proof of Income or Employment: Some landlords ask for pay stubs or employment certificates to confirm your ability to pay rent.
Having these ready will help you avoid awkward back-and-forths with the real estate agent.
4. Double-Check Your Apartment’s Features
Before you’re handed the keys, make sure the apartment has what you need—or at least that you’re aware of what it doesn’t have. Some apartments in Japan come as bare as a bonsai tree’s branches, so don’t assume anything.
- Does it have light fixtures? Many apartments do not, so bring or buy your own.
- Is there air conditioning (エアコン)? Summers are brutal without one.
- What about appliances? Washing machines, refrigerators, and microwaves are often not included.
If you need these items, check out second-hand stores like Hard-Off, or online platforms like Mercari to save some money.
5. Schedule a Moving Company
If you have furniture or bulky items, hire a moving company (hikkoshi gyosha, 引っ越し業者). Japanese moving companies are famously meticulous, even wrapping furniture in padded blankets and offering door-to-door service.
Some popular moving companies include:
- Art Moving Center
- Sakai Moving Service
- Nittsu (Nippon Express)
Make sure to compare quotes, as prices vary depending on distance, the size of your move, and the time of year (March and April are peak moving months due to the start of the school year and new jobs).
6. Know Your Garbage Rules
Japan is serious about garbage separation. You’ll receive a trash schedule (ゴミの日, Gomi no Hi) from your local ward office, detailing when and how to dispose of various types of waste:
- Burnable (燃えるゴミ)
- Non-burnable (燃えないゴミ)
- Recyclables (資源ゴミ)
- Oversized Garbage (粗大ゴミ)
Keep your garbage bags organized and follow the schedule, or risk the wrath of your neighbors (and potentially fines).
7. Update Your Address
Moving comes with some additional paperwork. Within 14 days of your move, you must:
- Update your address on your Residence Card: Visit your local city hall to register your new address.
- Notify your bank: Update your address at your bank and other institutions.
- Update your employer and school (if applicable).
Failure to update your address could lead to issues with receiving important mail or accessing services.
8. Settle Into Your New Neighborhood
Take time to explore your new area and figure out where essential places are, such as:
- The nearest convenience store (コンビニ).
- The closest train or bus station.
- Supermarkets and drugstores.
- Hospitals or clinics (especially if you have any ongoing health concerns).
Learning about your neighborhood early on will help you feel at home much faster.
9. Inspect the Apartment for Damage
When you first move in, document any pre-existing damages with photos or videos. This can save you from disputes when you move out. Common things to check:
- Scratches or stains on walls and floors.
- Mold or water damage in the bathroom or kitchen.
- The functionality of faucets, lights, and appliances (if provided).
Send this documentation to your landlord or agent as a record.
10. Furnish and Decorate Your Space
Once you’re settled, it’s time to make the place your own. Popular options for furniture and home goods include:
- Nitori: Affordable and practical furniture.
- IKEA: For those Scandi vibes.
- Muji: Minimalist aesthetics.
- Second-hand stores: Great for budget-friendly finds.
Keep in mind that many apartments don’t allow nails in the walls, so look into removable wall hooks or tension rods for hanging things.
Bonus Tips for a Stress-Free Move
- Learn some Japanese phrases: You’ll likely encounter staff who don’t speak English. Basic Japanese can smooth things over.
- Get renter’s insurance: Protect yourself from accidents or damages (often mandatory, but affordable).
- Ask about parking and bicycle rules: If you own a car or bike, make sure you know where to park and register your vehicle if needed.
Moving into a new apartment in Japan might feel overwhelming at first, but once you’ve tackled the initial hurdles, you’ll be well on your way to creating a cozy, comfortable home. And hey, you’ll get some great stories about your first experience with Japanese bureaucracy along the way.
What part of the process are you most curious about or worried about? Let me know, and I’ll dive deeper into the details for you!